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Office Risk Assessment Checklist

people working on laptops in the middle of an office.Office hazards aren’t as dangerous as those found on construction sites but there are still risks that can injure workers. Conducting an office risk assessment is a legal requirement for employers and it’s important everything is covered. To help you out we’ve put together a checklist of common hazards in an office.

Falling on slippery kitchen floors, getting shocked from faulty electrical wires, and experiencing health hazards from poor bathroom hygiene all present office risks. This list is intended as the first stage of a risk assessment for office work to identify any significant hazards and prompt further action or evaluation.

The office hazards have been listed as generic groups to make them easy to identify and ensure nothing gets missed. Tick off everything from this office risk assessment checklist and use the template to improve health and safety in your workplace.

Office health and safety checklist

Health and safety in offices is vital to protect employees, visitors, and anyone else that uses the space. Identifying everyday hazards is the first step to putting in place effective control measures that minimise and eliminate risks of injury, illness, and harm. This checklist makes spotting such office hazards easy.

Create a general office risk assessment whatever industry you work in, however big or small your office space, and wherever your location. You can use our risk assessment software to make unlimited office health and safety risk assessments – enjoy a free 15-day trial today. Alternatively, copy and paste the below checklist.

Answer all the questions from the office health and safety checklist below to tackle the hazards in your office effectively. Protect your workers and uphold your responsibilities as an employer with this office risk assessment checklist template designed by health and safety professionals at Protecting.

Slips, trips, and falls in offices

Are there any obstructions on the floor that could cause a slip, trip, or fall from:

Falling object office hazards

Are there any objects that could fall on people such as:

Electrical office hazards

Is there any risk of persons receiving an electrical shock from:

Is any item of portable electrical equipment overdue for a portable appliance test (PAT)?

Is any item of electrical equipment poorly or dangerously positioned?

Substance-related hazards in offices

Are there any substances used that could cause harm from contact or inhalation, such as:

Has any staff member complained of any persistent or increasing allergic reactions – running nose or eyes, coughing, sneezing, and itching skin?

Office fire hazards

Are flammable materials stored or used in a manner that could cause a fire, such as:

Tips to create a fire hazard checklist

Ventilation hazards

Are there any hazards associated with office ventilation, such as:

Display screen equipment

Does display screen equipment require assessment for:

Manual handling and workstation hazards

Do working positions pose a hazard that could cause muscular strains, such as:

Does any office furniture show signs of damage or imminent collapse (desks, chairs, benches, and shelving)?

Hygiene hazards

Do sanitary provisions require improvement to reduce the risk of infection or contamination, such as:

Accidents and first aid

Put together a first aid checklist

Control measures for removing or reducing office hazards

Follow these steps to reduce and eliminate office hazards:

  1. Elimination – by removing the hazard completely
  2. Substitution – with a less hazardous substance, process, or method of work
  3. Modification – of the work process
  4. Providing formal written procedures – in the form of a safe system of work or a method statement
  5. Supplying adequate training – alongside information to all those exposed to the hazard
  6. General tidiness – good housekeeping reduces tripping hazards in an office
  7. Supplying PPE – protective equipment or clothing should be provided where required

Any identified hazards in an office should be evaluated using a risk assessment form and a RAMS where appropriate. Create unlimited risk assessments with a free trial of our risk assessment software.

Many of the identified hazards may prompt a dedicated risk assessment in compliance with the requirements of the associated legislation. For example, substance-related hazards may require a detailed assessment under the requirements of the Control of Substances Hazardous to Health Regulations 2002 (S.I. 2002, No. 2677). Protecting supports all types of risk assessments.